Please note that the layout of the database in these videos may differ slightly to the database that is now available to purchase, due to recent revisions and improvements having been made. 

Please note that due to revisions, the layout of the database in the videos may be different to yours, but the functionality is the same

The Core System This trio of videos will show you the features that are included in the Core System

This trio of videos for the core system, will show you how to set up your database with your first child after receiving your purchase in a downloadable fine by e-mail.

It will show you how to put in your business details- which will then populate other areas in the contract (proprietor details).

It will also show you how to put in the child's information, contracted hours and contact information, as well as the parent/ carer information in the green menu- this must be set to CARER PRIORITY 1.

This information is very important to be added straight away! 

Policies and Procedures 

This feature enables you to upload all of your policies and procedures, that are personal to your setting. 

You are able to use a traffic light system, to show you which policies are procedures are due to be reviewed. 


You have a front sheet, that you can edit and send out to parents, to save having to print out each and every policy for them to sign acknowledgement. 

Dynamic Contracts

This feature was designed to enable the childminder to produce contracts that are specific to their setting, and the individual children, by editing, changing and adding more information to their contracts and consent forms 

Assessment tracking EYO

This video clip will show you how to use the database to track the progress and development on the children in your care, using the Early Years Outcomes. 

It will then show you how easy it is to generate some next steps- or areas for focus- for the child.

You can see how you can also use the database and its built in features to record and track observations of the child, and link in further criteria that you feel the child has met during this time.

Using the EYFS Progress Review form

This is a multi use form, that enables you to either record wow moments and milestones, as well as complete a 2 year assessment of a child in your care. 
You have the space to write comments in text as well as include photos, you can then use the drop down box to select the area of the curriculum, and the age range that this observation would be included in. 
These forms print with your business logo included, and offer a space for parents to include their own comments, as well as a sign and date box to evidence how often the parents are seeing these updates for their child's progress.

Features of the database

This video will run through some of the additional features that you can have built in to the database, enabling you to keep all aspects of your paperwork requirements in one place. 

It also shows you how you can use multiple features alongside each other, as well as what is included in the different menu buttons- all of which is password protected. 

It shows you how the database is stored on your computer, and how you can back it up or create a copy. 

Ratio and Space Feature

This video takes you through the feature to record and plan ahead with regards to spaces and vacancies that you are due to get when your current children leave, reduce hours, or go into the next age range. 


This also shows a stand alone feature, that you can purchase, which is automatically generated from the main form, to show your current spaces and availability. 

Setting Diary

This video will take you through the feature of the Setting Diary. 

This will provide the reminders on a daily and weekly basis, which you can use to organise all aspects of your business, from birthdays, to when 2 year reports are due to be completed. 

Activities Workbench

The Activities Work bench offers you an interactive form to plan your topic theme and focus activities for the week.
It brings together your chosen next steps for all of the children in your care, as well as offers you the facility to keep a bank of activities, which you can link to the 7 areas of the Early Years curriculum.
There are many drop down boxes for ease of use, and speeds up the time that you spend on your planning. 
By incorporating the chosen next steps, you are able to plan with your children in mind, offering activities that can prompt further observations and potential next steps.

Self Evaluation and Reflective Practise

This video will take you through the Self Evaluation Form, giving you the option to keep your reflective practise together with your business paperwork; ready to save and send to your Ofsted Inspector prior to your inspection. 
This video will also take you through some other features that are available, to ensure you are consistently reflecting on your setting.  

Invoicing

These videos offer an insight into the different ways that invoices can be generated, to suit how you request payment for the children in your care.

There are different methods that can be used through the use of the different tabs in the accounts section of the database.

The second video is specific to an invoicing method that can be used for sibling's in your care.

These additional 2 videos showcase the features that support you with completing your accounts for income and expenditure. It also shows the Allowable Expenses Calculator that can work out the figure to put down for your utilities and mileage. You can see from the next video, the features that support completion of payslips and wages for those who work with assistants. 


The features shown in the video clips below, can also be purchased as a stand alone database, used solely for your business money management. 

Full price list: England

Full price list: Wales

Contact Jean Ormerod at ddsys@hotmail.co.uk for more information; 
or visit our facebook forum www.facebook.com/groups/273659769463376/