The OOSA Club Database

The OOSA Club Database

(functional and affordable)

The OOSA Club databases have been specifically developed by CM Software for out of school club settings and is available exclusively for members of the Out of School Alliance (OOSA). The Out of School Alliance is the national organisation for providers of out of school care. For more information about the Out of School Alliance and to find out how to join us, please visit our website: www.outofschoolalliance.co.uk

The OOSA Club Database is available in four versions

Club SAM - attendance register (TERM DATES) and one click Invoice £177.00
Club JESS - choice of attendance registers (TERM DATES), one click invoice AND variety of invoice payment reports £207.00
Club BETH - choice of attendance registers (TERM DATES), one click invoice, variety of invoice payment reports AND multiple invoice print run £227.00
Club JENN - choice of attendance registers (WEEK/SESSIONS), one tick/one click invoice, variety of invoice payment reports AND itemised invoice option £227.00

 Should you wish to see a comparison of the respective club similarities/differences please email Jean: ddsys@hotmail.co.uk

ALL OOSA Club Databases work on the principle that:

You ENTER relevant club setting data ONCE as it will automatically update to each child's profile - NO REPETITIVE DATA ENTRY.
You choose the club setting 'model' that best suits your needs, with the option available to have that club 'model' tweaked so that it becomes a more perfect fit! (there may be a nominal charge for this)
There is the option to have the club database pre-populated with child names/addresses (there may be a nominal charge for this)

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TERM DATES - ATTENDANCE

Club SAM : suitable for simple admin needs
Club JESS : includes all of SAM plus choice of attendance registers and variety of payment reports
Club BETH: includes all of JESS plus option to print off all invoices in one go

To set up Club SAM

enter child/carer data - ONCE
enter TERM DATES - every 6-8 WEEKS
enter SESSION CHARGES - ONCE
enter child contracted sessions - ONCE

Price: £177.00

To set up Club JESS and Club BETH

as above ...
enter SESSION LABELS

Price: £207.00 and £227.00

Club SAM - Club JESS - Club BETH

entry of ‘SESSION LABELS’ , 'SESSION CHARGES' and ‘TERM DATES’ will automatically UPDATE to each child's profile
attendance register(s) are automatically populated (from Main Form) to show relevant child data and current term dates

INVOICES

relevant session charge totals x No. weeks in term - feed automatically into the Main Invoice Form
enter an invoice FROM and TO date - click button to print

Club JESS - Club BETH

option to view/print - payments made - payments owing - archived invoices

Club BETH

option to select individual children for an automated invoice run

Enter Term Dates

Enter Session Charges

Register

Invoice

The user guide will take you through, step by step, how to use this version of the OOSA Club Database. Click the User Guide button to view the PDF document. Alternatively, watch the video tutorial to see the database in action.

User Guide

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To set up Club JENN

enter child/carer data - ONCE
enter SESSION LABELS - ONCE
enter SESSION CHARGES - ONCE
enter WEEK ATTENDANCE DATES (WEEKLY)
enter child contracted sessions - ONCE

Price: £227.00

Club Jenn

entry of ‘SESSION LABELS’ , 'SESSION CHARGES' and ‘WEEK'S DATES’ will automatically UPDATE to each child's profile
all attendance registers are automatically populated (from Main Form) to show relevant child data, sessions and current week dates

INVOICES

relevant updated attendance data feeds automatically into the Main Invoice Form
enter an invoice FROM and TO date
tick to include session/charge(s) to the current invoice - click button to print
option to view/print - either full (itemised) or short (summary) invoice
option to view/print - payments made - payments owing - archived invoices

Session Times

Session Charges

Weekly Attendance Dates

Register (example)

Invoice (example)