The OOSA Club Database

The OOSA Club Database

SIMPLE, FUNCTIONAL, AFFORDABLE

The OOSA Club databases have been specifically developed by CM Software for out of school club settings and is available exclusively for members of the Out of School Alliance (OOSA). The Out of School Alliance is the national organisation for providers of out of school care. For more information about the Out of School Alliance and to find out how to join us, please visit our website: www.outofschoolalliance.co.uk

ALL OOSA Club Databases work on the principles of:

ONE Payment - YOU Own! (no hidden/other charges)
PROFESSIONAL or CORE versions
AUTO Generation of Registers and Invoices!
OPTION TO IMPORT CHILD DATA from an Excel based source
ALL KEY DATA - entered only once e.g. club session options/charges, parent/child name/address and contracted sessions
VARIETY OF REGISTER DESIGNS included as standard
INVOICE - Options... Calculated Per Whole Week (+/- part) OR... Calculated Per No. of Mondays' to Fridays' IN AN INVOICE PERIOD

- Method...Payment Plan & Auto Run included as standard (Bespoke an additional extra)
- Mouse... Double Click - removes time consuming INVOICE ENTRY actions e.g. amount received, date paid etc

ALL OOSA Club Databases work on the principle that:

Whilst in the majority of purchases, a given club design will meet club requirement, there is the option for design modification. However *please note:- there may be a nominal charge for my doing this
Bespoke administrative reports available by request

DESIGN GUIDELINES

EACH DESIGN

shares a common chassis (which makes it possible to move many features between designs)
includes Payment Plan invoice method (1) AND Auto Run invoice method (2) options
is governed by its combination of AM/PM DAY or PRE-BOOK charge options

Club JENN (CORE £327) and (PROFESSIONAL £397)

Supports 2 morning and 2 afternoon charge options

Club JESS (CORE £357) and (PROFESSIONAL £427)

Supports 3 morning and 6 afternoon charge options

Club RUPERT (CORE £277 - £397) and (PROFESSIONAL £347 - £467)

Supports 6 day charge sessions; 8 day charge sessions; 6/6 x am/pm and 4/8 x am/pm)

DESIGNS WITH A CHARGE OPTION TWIST
Club MILNE (PROFESSIONAL £527.00)

Supports 1 Day, 3 morning and 3 afternoon charge options - BRAND NEW DESIGN (DEC 2022)
Invoice charge is calculated by number of Individual Weekdays - that a club is open
- (no need to +/- a day from whole week method - being the basis for all other OOSA Club Designs)

Club LEXIE (CORE £357.00) - (PROFESSIONAL £427.00)

Supports 2 morning and 4 afternoon PLUS an arrive/depart day charge option

Club STEPH (CORE £397.00) - (PROFESSIONAL £467.00)

Supports 5 morning and 8 afternoon charge options PLUS option to reduce a session charge and enter reason why

Club FELICITY (CORE £457.00) - (PROFESSIONAL £527.00)

This design supports a dual aspect of use – Holiday/Activities and PM club provision
- Supports 4 (holiday/activity) charge options. Own individual invoice run
- Supports 6 afternoon charge options. Own individual invoice run

Club PHYLLIS (CORE £457.00) - (PROFESSIONAL £527.00)

This design supports a dual aspect of use – Holiday/Activities; AM and PM club provision
- Supports 3 morning charge options, 6 afternoon charge options PLUS 3 (holiday/activity) day charge options.
  - Combined within a single invoice run

Club TIM (CORE £477 - £547.00 ) - (PROFESSIONAL £547 - £617.00)

Supports 8 day charge sessions; 6/6 x am/pm and 4/8 x am/pm)
PLUS includes an automated (10 week period) pre-booking session option, which generates its own register and invoice