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​The OOSA Club Database

SIMPLE, FUNCTIONAL, AFFORDABLE

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The OOSA Club databases have been specifically developed by CM Software for out of school club settings and is available exclusively for members of the Out of School Alliance (OOSA). The Out of School Alliance is the national organisation for providers of out of school care. For more information about the Out of School Alliance and to find out how to join us, please visit our website: www.outofschoolalliance.co.uk
ALL OOSA Club Databases work on the principles of:
  1. ​ONE Payment - YOU Own!  (no hidden/other charges)
  2. PROFESSIONAL or CORE versions
  3. AUTO Generation of Registers and Invoices!  
  4. OPTION TO IMPORT CHILD DATA from an Excel based source
  5. ALL KEY DATA - entered only once  e.g.  club session options/charges, parent/child name/address and contracted sessions
  6. VARIETY OF REGISTER DESIGNS included as standard
  7. TWO INVOICE OPTIONS  - Payment Plan & Auto Run included as standard
  8. MOUSE (DOUBLE CLICK) - removes time consuming INVOICE ENTRY actions   e.g. amount received, date paid etc​​
  • Whilst in the majority of purchases, a given club design will meet club requirement, there is the option for design modification. However  *please note:- there will be a nominal charge for my doing this​​
  • ​75% discount offered for subsequent purchases
  • Bespoke administrative reports available by request 
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DESIGN GUIDELINES​
EACH DESIGN
  • shares a common chassis (which makes it possible to move features between designs)
  • comes with Payment Plan method (1) and Auto Run method (2) invoice options 
  • is governed by its combination of AM/PM or DAY charge options​ ​
​Club JENN   (CORE £327) and (PROFESSIONAL £397)
  • Supports 2 morning and 2 afternoon charge options
Club JESS     (CORE £357) and (PROFESSIONAL £427)
  • Supports 3 morning and 6 afternoon charge options
​Club RUPERT  (CORE £277 - £397) and (PROFESSIONAL £347 - £467)
  • Supports 6 day charge sessions; 8 day charge sessions; 6/6 x am/pm and 4/8 x am/pm)​ ​
DESIGNS WITH A CHARGE OPTION TWIST
​Club LEXIE   (CORE £357) and (PROFESSIONAL £427)
  • Supports 2 morning and 4 afternoon PLUS an arrive/depart day charge option
Club STEPH  (CORE £397) and (PROFESSIONAL £467)
  • Supports 5 morning and 8 afternoon charge options PLUS option to reduce a session charge and enter reason why
Club FELICITY  (CORE £457) and (PROFESSIONAL £527)  
  • This design supports a dual aspect of use – Holiday/Activities and PM club provision
    • Supports 4 (holiday/activity) charge options. Own individual invoice run
    • Supports 6 afternoon charge options. Own individual invoice run
Club PHYLLIS  (CORE £457) and (PROFESSIONAL £527)  
  • This design supports a dual aspect of use – Holiday/Activities; AM and PM club provision
    • Supports  3 morning charge options, 6 afternoon charge options PLUS  3 (holiday/activity) day charge options.  
      • Combined within a single invoice run
​Club TIM   (CORE £477 - £547 ) and (PROFESSIONAL £547 - £617)
  • Supports 8 day charge sessions;  6/6 x am/pm and 4/8 x am/pm)
  • PLUS includes an automated (10 week period) pre-booking session option, which generates its own register and invoice 
JENN
LEXIE
STEPH
FELICITY
PHYLLIS
TIM
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DATA CAPTURE / POPULATE snapshot videos
Video 1 - HOW TO
import child data from
​a current data source  
​(3 mins)
Video 2 - HOW TO
set up session
​options and charges

(8 mins) ​
Video 3 - EXPLORE
the different data
capture ​methods available
​​(9 mins)
​Video 4 - EXPLORE
the different register
methods available
​(6 mins)

​INVOICE snapshot videos
Video 5 ​- EXPLORES
the Core version
​(
9 mins)
Video 6 ​- EXPLORES
the Professional version
(13 mins)
Video 7 - EXPLAINS
how to invoice a partial week or week closure
​(9 mins)
Video 8 - EXPLAINS
design Tim the
​pre-booking invoice option
(12 mins)​
Video 9 - EXPLAINS
design Felicity 
holiday OR term invoice
(6 mins)

Contact Jean Ormerod at ddsys@hotmail.co.uk for more information
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  • Home
    • About the CM Database
    • About me
  • Products
    • The OOSA Club Database
    • England
    • Wales
  • Additional Items
    • Green (0 - 19) Data Capture
    • Purple (20 - 29) Reflective Practice
    • Orange (30 - 49) Data Sharing
    • Pink (50 - 59) Assessments
    • Yellow (60 - 65) Invoices and Accounts
    • Blue (70) Contracts and Consents
    • Brown (80 - 90) Data Sharing
    • Jade (A - D) Admin
  • Video Tutorials
  • Contact Us
    • Request a Demo
    • Make a purchase
  • Testimonials
  • FAQ'S
  • Childminder publications
  • Terms and Conditions